TCPT Courtesy Inspection Checklist
- Troy Montgomery
Instructions
Personnel Tab:
Do all the drivers in the unit have a Personnel Profile and license information entered in TCPT. (YES / NO)
Inspection Notes:
· All divers in the unit should be listed on the Personnel Profile List. This will allow the drivers to be properly dispatched and to get credit for their miles.
· Transfer any additional personnel to the “!PCS Holding Unit.”
Click: Personnel => Personnel Profiles => Personnel Profile List
Is the “Personnel Availability List” updated? (YES / NO)
Inspection Notes:
· Validate personnel against MOL Morning Report.
Click: Personnel => Personnel Availability => Personnel Availability List
Equipment Tab:
Is all the equipment from the CMR entered into TCPT? (YES / NO)
Inspection Notes:
· Check to make sure the “Equipment Profile List” matches CMR.
· Transfer any excess equipment to the “!PCS Holding Unit.”
Click: Equipment => Equipment Profiles => Equipment Profile List
Is the “Equipment Availability List” updated? (YES / NO)
Inspection Notes:
· Validate all equipment against DRP / GCSS Readiness Report.
Click: Equipment => Equipment Availability => Equipment Availability List
Transportation Tab:
Is the “Transportation Activity Snapshot” being managed properly? (YES / NO)
Inspection Notes:
· There should be a manageable amount of TMR’s in the “Inbox” and in the “Supporting” bin.
· At the end of each working day, there should be no TMR’s in the “Inbox.” They should all have been “Acknowledge / Reviewed” and moved to the “Supporting” bin.
· Check the TMR’s in the “Submitted” and “Supporting Bin” to see if the dates are current. Close out any old TMR’s.
· There should be no TMR’s in the “Declined Bin.”
· There should be no TMR’s in the “Change Request Bin.”
Click: Transportation => Transportation Activity Snapshot
Is the “Mission” column of the “Transportation Activity Snapshot” being managed properly? (YES / NO)
Inspection Notes:
· There should be a manageable amount of missions in the “Missions” column.
· Check the Missions in the “Active” and “Non-Tracking” bins to see if the dates are current. Close out any old or previously completed missions.
Click: Transportation => Transportation Activity Snapshot
Example of Properly Managed Transportation Activity Snapshot:
Example of Improperly Managed Transportation Activity Snapshot:
Are vehicle Mishap Reports and Driver Citations being documented in the system properly? (YES / NO)
Inspection Notes:
· A vehicle Mishap Report should be created in TCPT once the 22 Line has been submitted and approved.
· A Driver Citation should be crated in TCPT within 10 days of the unit receiving the citation letter.
Click: Transportation => Safety
Mission Tracker Tab:
Are tracked missions on the “Graphic Mission Tracker” being updated and closed out when completed? (YES / NO)
Inspection Notes:
· Ensure all displayed missions are current. Close out any old missions.
Click: Mission Tracker => Graphic Mission Tracker
Are Drivers being properly dispatched on the “Master Log?” (YES / NO)
Inspection Notes:
· Check multiple days in the master log to see if the drivers names have an “*” next to them.
Example: PFC DORMINY, RICHARD*
· The * indicates the dispatcher picked “Other” and wrote in the driver’s name. The driver may not have a profile in TCPT or he might not be under the correct unit. Either way, the driver did not get mileage credit for this run. This is fine if it’s a one-time occurrence, but if it happens on a regular basis it is a problem. All drivers should have profiles in TCPT.
Click: Mission Tracker => Master Log
Is the MT / HE Chief digitally signing the Master Log on a regular basis? (YES / NO)
Inspection Notes:
If the Master Log is awaiting review, there will be a blue link stating:
Review Status: Record your Review of this Master Log
· If the Master Log has been reviewed, it will state:
Review Status: Reviewed by GRAHAM, Sgt ALLAN on 04-07-2011 07:37 (L)”
Click: Mission Tracker => Master Log
Have all vehicles been dispatched back in? (YES / NO)
Inspection Notes:
· Search the Master Log for runs that have not been dispatched in.
Click:
Mission Tracker => Master Log => Master Log Search
Click the “Dispatch Status” drop down and select “Dispatched Out.”
Screen Shot taken on 27 Jan 2020. Vehicles were dispatched out in Dec 2019.
